Administrative Steps
The following will help you navigate the administrative steps through the submission of a proposal. The earlier you get started, the more time you can dedicate to grantsmanship.
Getting Started
Establish submission deadlines
Per OP 70.01, The Office of Sponsored Projects requires all proposals to be complete and identified as final in the OSP Portal along with accompanying dept/college approvals on the Internal Approval Sheet at least three business days ahead of the sponsor deadline to be submitted for funding consideration.
OSP will not accept late submissions, so remember to set internal deadlines as needed.
Initiate an OSP Service Request
If you do not have an account for the OSP portal, go to https://msuosp.samanage.com/login and click on “sign up to submit and track your service requests” at the bottom left of the screen. You will be required to enter your email address (must be your netid@msstate.edu) and full name. Now, you can create a ticket! If you need assistance, see the user guide or reach out to OSP.
Initiate registration on sponsor submission platform
At MSU, most proposals are submitted via Cayuse, but sometimes the PI(s) and Key Project Personnel must be registered with the appropriate agency and most sponsors require advance registration to their submission platforms. For example, submissions to the National Science Foundation require an NSF ID. Submissions to the National Endowment for the Arts require an account with NEA-GO. Some sponsors require a proposal to be submitted by email and do not require a special account, however, OSP must still approve such submissions. If you need assistance, please contact OSP.
Create the proposal pack in the submission platform
Your identified Request for Proposal (RFP) will describe how the proposal is to be submitted, usually an agency-specific platform or by direct email to the Program Official. The PI or designee should initiate an application package at the appropriate platform for submitting the proposal. Most non-NSF federal projects will be submitted via Cayuse. If you need assistance with this process, please submit a development support request.
Complete Responsible Conduct of Research (RCR) and Financial Conflict of Interest (FCOI) requirements
All key project personnel should be up to date with training in RCR and FCOI as required by the funding agency to which the proposal is submitted. If your project includes human or animal subjects, you must complete the appropriate training and obtain authorization from ORC.
Initiate the required Internal Approval Sheet (IAS)
Your proposal's IAS must be completed and signed by all investigators, appropriate dept. heads, and deans of all investigators. Cost share, if applicable, should be noted and approved as instructed on the IAS. OSP will not submit a proposal without a completed IAS.
Coordinate with your collaborators
If your proposal will include external partners (public or private) begin thinking about their role and understand the types of mechanisms needed to work with them on the project, such as subaward agreements, non-financial agreements, contracts or consultant agreements, and vendors.
Potential subawardee organizations which are not a member of the Federal Demonstration Partnership Clearinghouse, will be required to complete the Subrecipient Commitment Form and provide related documents. You may check to see if your partner institution is a part of the FDP Clearinghouse. For all types of collaborators, the PI should work with collaborators to collect collaborators’ agency credentials if needed, collect required proposal components (narrative contributions, budgets and justification, biographical documents, etc.,) and procure required letters.
Prepare proposal components
Following the instructions in the solicitation, and with careful attention to the stated review criteria, prepare the proposal's narrative and supplemental pieces. See our Grantsmanship page for more information about writing a quality proposal.